What will hosting a conference cost our church/organization?
My travel: Reimbursement of travel expense (airfare or gas if I drive). If your venue is within a 4 to 6 our drive distance from St. Louis, I will drive. If not, the most reasonable airfare will be booked. This can be paid at time of conference. Receipts will be given for record keeping.
*For conference over 30 people, potential second person will travel with me.
My Lodging: I enjoy staying in a host home. A private bedroom is very much appreciated. If you prefer hotel lodging, modest accommodations are fine, preferably close to the venue. This will be paid by you.
*For conference over 30 people, potential second person will travel with me. If hotel is booked, we will share a room.
My Meals: If staying in a host home, meals that are convenient and easy are fine. I prefer a protein menu (low carbohydrate). A sample plan:
*For conference over 30 people, potential second person will travel with me and these accommodations will need to be provided as well.
Registration Fees: These will be collected by me (on my event registration site or at the door), and are paid one of two ways: 1) by each individual attendee OR 2) by the host church at time of conference. This is up to you as the host.
Average Cost Per Person:
Workshop - Half Day - 4 Hours = $25/pp (general times 9a - 1p)
Workshop - Full Day - 7 Hours = $40/pp (general times 8a - 11:30a, break for lunch, 1p - 4:30p
Conference - 1 Day - 7 Hours + Evening Ministry = $55/pp (general times 8a - 11:30a, break for lunch, 1p - 4:30p, break for dinner, 7p - 8:30p)
Conference - 2 Day = $80/pp, (general times 8a - 9p each day (Friday & Saturday)
*If this is a private event, a fee will be determined based on custom agenda.
Other than that, the only other expenses to you, the host, are relative to facilities management: utilities, personnel - if required by you, toilet paper and kleenex!
My heart is to make this manageable for you!
Marketing:
Thrive! Dance Ministries will produce marketing materials: Graphics for poster printing, FaceBook Event Setup & Boosting, Registration Site.
*Additional marketing: Newspaper, Radio, Mailing Lists are the responsibility of the host, and are optional.
*For conference over 30 people, potential second person will travel with me.
My Lodging: I enjoy staying in a host home. A private bedroom is very much appreciated. If you prefer hotel lodging, modest accommodations are fine, preferably close to the venue. This will be paid by you.
*For conference over 30 people, potential second person will travel with me. If hotel is booked, we will share a room.
My Meals: If staying in a host home, meals that are convenient and easy are fine. I prefer a protein menu (low carbohydrate). A sample plan:
- breakfast: hard boil egg and piece of fruit with coffee (black)
- lunch: chicken salad, chips and fruit with water for lunch (I prefer to eat this at the church vs. going out. This allows time to 'relax' and 'talk', and it ensures that I'll be on time for the afternoon session if there is one.)
- dinner: any type of meat, veggie, fruit and water to drink (or green salad with lots of veggies and chicken or beef topping).
*For conference over 30 people, potential second person will travel with me and these accommodations will need to be provided as well.
Registration Fees: These will be collected by me (on my event registration site or at the door), and are paid one of two ways: 1) by each individual attendee OR 2) by the host church at time of conference. This is up to you as the host.
Average Cost Per Person:
Workshop - Half Day - 4 Hours = $25/pp (general times 9a - 1p)
Workshop - Full Day - 7 Hours = $40/pp (general times 8a - 11:30a, break for lunch, 1p - 4:30p
Conference - 1 Day - 7 Hours + Evening Ministry = $55/pp (general times 8a - 11:30a, break for lunch, 1p - 4:30p, break for dinner, 7p - 8:30p)
Conference - 2 Day = $80/pp, (general times 8a - 9p each day (Friday & Saturday)
*If this is a private event, a fee will be determined based on custom agenda.
Other than that, the only other expenses to you, the host, are relative to facilities management: utilities, personnel - if required by you, toilet paper and kleenex!
My heart is to make this manageable for you!
Marketing:
Thrive! Dance Ministries will produce marketing materials: Graphics for poster printing, FaceBook Event Setup & Boosting, Registration Site.
*Additional marketing: Newspaper, Radio, Mailing Lists are the responsibility of the host, and are optional.